AMITIÉ FRANÇAISE
- CONSTITUTION
AND RULES
1
The Association shall be called “AMITIE FRANCAISE”.
2 The AIM of
the Association shall be to promote greater understanding of France by
the regular organising of activities concerned with France, the French
language and the French way of life.
3 Membership
shall be open to all – up to a maximum of 90 members.
4 There
shall be a Committee to organise and plan events and other activities
compatible with the aims of the Association.
5 Officers
and Committee members shall be elected at the Annual General Meeting.
6 Officers
of the Committee shall consist of:
Chairman
Vice
Chairman
Hon
Secretary
Hon
Treasurer
Six
Committee Members
Such other
officers as may be considered necessary.
7.1 The
Committee shall have powers of co-option.
7.2 The
Committee shall have powers to exclude any member deemed to be acting
inappropriately, and subsequently revoke their membership.
8
ELECTION OF OFFICERS AND COMMITTEE MEMBERS
8.1
Nominations of officers and members of the Committee may be made to the
Secretary before the Annual General Meeting. If the number of
nominations exceeds the number of vacancies in any category, a ballot of
the members present shall be taken at the Annual General Meeting.
8.1
Two of 4 officers and 3 committee members shall retire each year
and they shall be those
who have been in office longest.
8.3
All
retiring officers and committee members shall be eligible for
re-election.
9
HONORARY APPOINTMENTS
9.1
The club may submit invitations to fill, as appropriate, the vacancies
for Honorary President or Honorary Vice President
9.2.
The Club Committee may, on behalf of the membership, invite former
members to become Honorary Members.
10
ANNUAL
GENERAL MEETING
10.1
Nominations for officers and members of the Committee must be proposed
and seconded by members of at least 6 months standing and must have the
agreement of the nominee that he/she is willing to stand.
10.2
Nominations will be accepted at the Annual General Meeting.
10.3 The Annual
General Meeting will be held in May or as soon thereafter as possible.
10.4 Formal
notice of the meeting shall be given at least 3 weeks before the meeting
and shall be published widely for the information of all members.
10.5 The
Annual General Meeting shall receive a report from the Chairman on the
activities of the Association for the previous year and from the
Treasurer a copy and report of the audited accounts for the same period.
10.6 The
meeting shall then conduct the elections specified in Rule 8 and appoint
an Auditor for the coming year. The term of office of the retiring
officers and Committee members expires at the end of the Annual General
Meeting and the newly elected officers and Committee members appointed
under Rule 8 shall then take office.
11 In the event of the
absence of the Chairman, the Vice-Chairman shall assume all powers
vested in the Chairman.
12 QUORUM
The quorum
for an AGM shall consist of 20% of the membership. The quorum for a
Committee shall be 5 members.
13 POWERS
OF THE COMMITTEE
The Committee shall
have the power to act as laid down in Rule 4.
14
SUBSCRIPTION
A membership
subscription shall be levied. The Committee shall fix the amount which
must be ratified at the Annual General Meeting and paid before the
end of the December following the AGM.
15 ALTERATION
OF CONSTITUTION OR RULES
A proposed
alteration to the Constitution or Rules may be made at the Annual
General Meeting. Notice of a proposed alteration must have been given
at least 4 weeks before the Meeting and must be published in full as in
10.4. No alteration to the Constitution or Rules may be made without
the support of at least two‑thirds of members present.
16 SPECIAL MEETINGS
A Special Meeting may be
called by the Chairman at his/her discretion. A Special meeting shall
be called by the Secretary on receipt of a request for such a Meeting
signed by at least 20% of the membership. The request shall state the
business to be discussed and no other business shall be considered at
the Meeting.
17
DISSOLUTION OF THE ASSOCIATION
Surplus assets shall be
distributed between current paid‑up members if in excess of £100.00,
otherwise it shall be sent to a charity nominated by the Committee.